Performance appraisal systems are undertaken to motivate the employees to perform better. Performance appraisal processes help the supervisor to take decisions regarding promotion, salary, bonus or even incentives. Employee performance appraisals are usually confidential in nature. Performance appraisal forms contain the names and job titles of employees and the department for which they work. The form also contains the areas where the employee is evaluated. There is also a space for ratings and comments. . The evaluation is carried out based on certain parameters like job skill, goal accomplishment, competence to achieve targets, and other managerial ability. Apart from these factors, productivity, the level of work, problem solving ability, communication skills, decision making ability, integrity and honesty and innovativeness in approach and ideas are also other areas that are usually evaluated. Other factors like work attitude and co-operation, leadership skills, adaptability, and self-improvement are also considered while evaluation. This shows that there is an overall check on how the employee has performed in that financial year. Sometimes, performance appraisals are also carried out twice or four times in a year. Many organizations also undertake performance appraisal feedback from the employees so that the process is fair and just.
A study of the typical performance appraisal example helps you to perform well in your own appraisal interview. You need to understand the different forms that you may be asked to fill before and during the interview. The performance appraisal form is the general form that you fill. Apart from this, you may also be asked to fill the rating scale form where you need to rate yourself on a typical scale of one to five. You may also be given an essay to write as a part of your evaluation process.
Here is a sample performance appraisal which may be used to understand the processes that are involved: Jack is a one year old employee. He is a processing assistant in an IT firm and is still learning organizational work, the coding system etc.
Typical areas where the employee will be judged: efficiency in data entry, attention to detail, sincerity and punctuality. Based on the forms filled by Jack and the discussion with the evaluator, he will be marked on these parameters. His performance will be compared to the standard performance expected of the employees of that organization. Based on this, Jack may be rated with comments that suggest areas where he can improve and key areas that Jack is good at. This will help the HR manager and the immediate boos to promote him accordingly.
Performance appraisal examples can be studied in one’s own organization. Junior level and newly recruited employees should always understand how do the appraisal processes work and what are the parameters that are chosen to rate and grade the employees. This itself serves as a huge example as to how should the employees prepare themselves for appraisals. Examples of performance appraisals are also available on the internet where mock situations are described to understand how a particular employee is rated.